Administrator (25 hours per week)

WEPA is a leading manufacturer in the paper converting industry, committed to quality, innovation, and sustainability. We specialise in transforming raw paper materials into high‑performance, finished products used across a wide range of sectors. We’re looking for a dedicated and experienced  Administrator to support our HR Manager in delivering exceptional people services across our manufacturing business unit.

This is an excellent opportunity for a motivated and organised individual who enjoys working with people, processes, and systems within a fast-paced environment.

Your responsibilities:

Administration

• Maintain up‑to‑date and accurate employee records in line with GDPR and company policy.
• Support the full employee lifecycle, including recruitment, onboarding, contract changes, and leavers.
• Maintain and update employee details on the HR/People Management System and within personnel files.
• Draft offer letters, contracts of employment, and other HR‑related documentation.
• Assist with maintaining HR databases and generating reports (e.g., sickness absence, turnover, compliance).
• Respond to routine employee queries regarding HR policies and procedures.
• Monitor annual leave, sickness absence, and other types of leave using HR systems.
• Organise Occupational Health referrals and manage scheduled reviews.
• Monitor and manage the HR inbox, responding to general enquiries in a timely manner.
• Maintain accurate and compliant right to work records.

Recruitment Support

• Post job adverts on external job boards and internal platforms.
• Schedule interviews and liaise with hiring managers, candidates, and recruitment agencies.

Support pre‑employment checks, including right‑to‑work verification and reference requests.

• Experience in an HR or administrative role is desirable.
• Strong organisational skills with excellent attention to detail.
• Able to handle multiple tasks and work to deadlines.
• Confident communicator with a proactive, customer‑focused approach.
• Comfortable working with HR systems and Microsoft Office applications.

What else we offer:

Discounted staff sales: We offer discounted hygiene paper for sale to our employees.